Policies and Programs

The Wayside Inn is privately owned and managed by The Wayside Inn Foundation. Any events or functions not arranged or approved through The Wayside Inn Foundation or Longfellow’s Wayside Inn are prohibited and will be asked to leave the property. Please review the policies below. Thank you for your cooperation.

Policies for use of The Wayside Inn Property (Unaffiliated Events)

  1. The Wayside Inn property is owned, operated, and maintained by The Wayside Inn Foundation. The Wayside Inn property may not be used by others for an organized activity of any kind without a prior written agreement with The Wayside Inn Foundation, as administered and enforced by the Innkeeper.
  2. An “organized activity” is any arranged gathering of greater than 10 people, activity, or event that is planned to take place on Wayside Inn property that may be requested or arranged by another party, whether or not a fee is paid by the organizer to The Wayside Inn, or charged by the organizer to participants. This includes both “open to public” and private activities.
  3. Each organizer granted permission for an organized activity shall identify a primary contact person, and provide full contact details, who shall remain responsible for the activity, and shall have direct supervision of the activity through its conclusion.
  4. The Innkeeper shall establish a fee schedule for the use of Wayside Inn property taking into account the area to be used, number of participants, impact on the facilities, season, timing, site requirements/resources, and other appropriate considerations.  Any applicable fees shall be paid in advance, and may include the payment of a deposit for purposes of securing the Wayside Inn against any property damage resulting from the event. The Innkeeper reserves the right to require a police detail or security for the activity which shall be at the organizer’s expense.
  5. The Innkeeper may establish hours of use, parking limitations, security, specifications for sanitary facilities, and other such rules and regulations, for any organized activity on a case by case basis.  In addition, all activities must comply with applicable federal, state, and town laws and regulations. Violation of any of conditions, rules or regulations may result in the demand that the activity be closed and/or terminated immediately.
  6. The Innkeeper may require evidence of casualty and liability insurance for each organized activity at the Innkeeper’s discretion.  In such instances, proof of insurance shall be evidenced by an appropriate certificate, listing The Wayside Inn as an additional named insured.
  7. In general, for any organized event, the organizer must enter into a contract or other agreement (function contract, event agreement, license agreement, etc.)  to formalize any and all of the policies set forth herein as well all details concerning the approved activity (date, time, location, other terms and conditions).
  8. At the conclusion of any activity, the organizer may be responsible, at the Innkeepers direction, to remove and/or dispose of all trash, equipment, and other personal property promptly upon conclusion of the activity.  In all cases, the property used by the organizer must be restored to its original condition prior to the activity.
  9. Longfellow’s Wayside Inn and The Wayside Inn are valuable trademarks of The Wayside Inn Foundation.  Any use of the names, logos, and other design materials associated with The Wayside Inn Foundation are restricted and may be only be used with the express written permission of the Innkeeper only.  In the absence of approved use of names, logos, and other design materials associated with The Wayside Inn Foundation, all press releases, pamphlets, on-line media, and other literature or materials advertising or publicizing the activity and using the name of The Wayside Inn or Longfellow’s Wayside Inn shall (a) be reviewed by the Innkeeper in advance of the activity and (b) shall be limited to using the name and address of The Wayside Inn for purposes of identifying the location of the activity.  At no time shall The Wayside Inn or Longfellow’s Wayside Inn names, logos or other trademarks be used in the promotion of an event or otherwise used in a manner that implies sponsorship, affiliation, or advocacy on behalf of an organizer or its cause, unless such use has been approved in writing by the Innkeeper or the Board of Trustees.
  10. For publicized events, all advertisements and announcements must include the words “This event is being held at The Wayside Inn property under agreement with The Wayside Inn Foundation, but is not a Wayside Inn affiliated event.”
  11. In making decisions about use of The Wayside Inn property by the Innkeeper and the Nonprofit Director, good judgment should be exercised to consider the proposed activity, keeping in mind the historic nature of the property and The Wayside Inn Foundation’s clear mission. Every effort should be made to avoid permitting any activity on the property, even if fee-based, if it might be viewed as off-mission, controversial, incompatible, or simply inappropriate for The Wayside Inn Foundation. Where there is any question or doubt, the Innkeeper must consult the Board of Trustees before making any formal arrangement for the proposed activity to obtain approval. The Wayside Inn grounds are private property and The Wayside Inn Foundation reserves all rights concerning permissible and impermissible activities on its property.

The Wayside Inn Property Use Policies for
Photography, Videography, and Works of Art

For generations, people from around the world have come to The Wayside Inn property to take that perfect holiday photo in front of our Grist Mill, capture the historic Inn framed by stunning fall foliage, or paint our majestic Martha Mary Chapel on a snow-covered hill. The Wayside Inn buildings are among the most photographed and painted buildings in Massachusetts and we are proud that our property serves as a popular location for photographers and provides endless inspiration for artists.

However, being private property owned by a nonprofit organization, we need to balance the use of our property by others for commercial activities against our high maintenance costs. We also need to protect the valuable trademarks, tradenames, logos, and good will of our organization. We have therefore instituted these policies for all visitors to our property taking photographs/videos (personal or professional) or creating works of art. For personal photography/videography, we do not require payment of a site use fee, but for professional photography/videography, we require either the purchase of a Day Permit or membership in our Photographers Membership Program, all as detailed below.
Policy FAQsFull Policy

Frequently Asked Questions

Do I have to pay a fee to use The Wayside Inn property to take photos, videos or paint/sketch there?

It depends. If you are taking personal photos or videos, or painting/sketching on our property, no fee is due, but we ask you to please comply with our General Property Use Policies. Personal photography means no one is getting paid to take the photo/video or the photo/video will not be sold or used for financial gain or profit. Artists coming to paint or sketch en plein air (painting outside) are not required to pay a site use fee unless doing so in a group of 3 or more (in which case, please contact our Innkeeper for arrangements).

Anyone getting paid to take photos/videos on our property (even if the photo/video is for personal use such as an engagement photo, yearbook photo, holiday photo, etc.), or if the photo/video will be sold, licensed, or used for financial gain or profit (sale of reprints or photo/video/image licensing), are required to pay a site use fee of $25.00 per day session (payable at the Front Desk at the Inn) or be an active member of our Photographers Membership Program.

All professional photographers must also comply with our General Property Use Policies. Photographers/videographers providing professional services for a scheduled wedding or other approved function on our property are not required to pay a site use fee or be members of our Photography Membership Program.

Can I use photos/videos I take of your buildings, or artwork I make of them, to promote a product, service, organization or activity?

No. We do not authorize the use of any photo, image, video, or artwork of any of our buildings in connection with the promotion, marketing, or sale of any product, service, event, organization, or activity or which implies endorsement by or association with The Wayside Inn Foundation, without our prior written agreement.

Do I have to pay an image, copyright, or license fee to take a photo/video or make a piece of artwork of any building on The Wayside Inn Property?

No. Persons who take photos or videos on our grounds or that include images of our buildings, or those who depict our buildings or grounds in original works of art (paintings, sketches, etc.) will acquire copyrights in their works in accordance with applicable laws. However, we do not authorize the use of any photo, image, video, or artwork of any of our buildings in connection with the promotion, marketing, or sale of any product, service, event, organization or activity or which implies endorsement by or association with The Wayside Inn Foundation, without prior written agreement. In addition, use of our names is restricted to identifying the building or location as noted below, and none or our logos may be used with photos, videos, or artwork.

Can I use the names “The Wayside Inn” or “Longfellow’s Wayside Inn” with photos/videos I take or artwork I make of The Wayside Inn property?

Yes, but for any photograph, video or artwork that includes images of our buildings or grounds, the use of the names “The Wayside Inn” and/or “Longfellow’s Wayside Inn” may only be used with such works to identify a building or location in the title, caption, or description of that photograph, video or artwork. The names “The Wayside Inn” and “Longfellow’s Wayside Inn” are valuable and protected tradenames and trademarks of The Wayside Inn Foundation, and no license or other rights are granted to any party to use such tradenames or trademarks for purposes other than to identify a building or location in the title, caption, or description of a work.

Can I use “The Wayside Inn” or “Longfellow’s Wayside Inn” logos with my photos, videos, or artwork?

No. Our logos are proprietary and protected trademarks of The Wayside Inn Foundation. Use is only permitted by prior written agreement with The Wayside Inn Foundation.

Can I make or sell merchandise (calendars, notecards, T-shirts, mugs, etc.) with my photos or artwork of The Wayside Inn buildings?

The manufacture, distribution, or sale of any product or merchandise (e.g., calendars, notecards, T-shirts, mugs, plates, keychains, ornaments, souvenirs, etc.) with images of our buildings in combination with the use of our trademarks, tradenames, or logos is strictly prohibited without the prior written agreement of The Wayside Inn Foundation. Further, no party may use our trademarks, tradenames, or logos or images of our buildings to promote or endorse a product, service, organization or activity without the prior written agreement of The Wayside Inn Foundation. The tradenames, trademarks, and logos of The Wayside Inn Foundation are proprietary and protected assets. Use is only permitted by written agreement.

Please contact the Innkeeper for any questions or notices under these policies at 978.443.1776  or email to info@wayside.org

The Wayside Inn Property Use Policies for
Photography, Videography, and Works of Art

  1. Personal Photography/Videography (No Fee Due). We welcome unlimited personal photography/videography on our property without payment of a site use fee, being respectful of any sanctioned professional photography sessions, formal events, functions, or program activity, or other visitor activity happening on the property at the same time. Personal photography means the taking of the photo/video does not involve the payment of a fee or other compensation to another party, or the resulting photo/video itself will not be sold, licensed, or used for financial gain or profit by any party. A common example of personal photography is the taking of photos (without someone getting paid) to capture memories of your visit or to share with your friends and family, including on social media. However, if you are paying someone to take a personal photo (e.g., photos for engagements, weddings, graduations, yearbooks, family reunions, holiday cards, etc.), a site use fee is due as per the Professional Photography/Videography terms below. All personal photography must comply with our General Property Use Policies below.
  2. Professional Photography/Videography (Fee Due or Photography Membership).We ask that all professional photographers/videographers pay a site use fee of $25.00 per day session (payable at the Front Desk at the Inn for a Day Permit) or be active members of our Photographers Membership Program for use of our property as a location for photo/video shoots. Receipts are available upon request. Professional Photography means (a) a party taking photos/videos requests or is paid a fee or other compensation, even if the resulting photo/video is for a client’s personal use (e.g., photos for engagements, weddings, graduations, yearbooks, family reunions, holiday cards, etc.), or (b) a photo/video taken on our property will itself be reproduced and sold, licensed, or used for financial gain or profit (e.g., sale of reprints or photo/video/image licensing, etc.). All professional photographers/videographers must visibly display either their Day Permit (available at the Front Desk of the Inn) or their Photographers Membership Permit at all times while working on the property. All professional photography must comply with our General Property Use Policies below. Photographers/videographers providing professional services for a scheduled wedding or other approved formal function on The Wayside Inn property are not required to pay a site use fee or be members of our Photographers Membership Program (but we would love you to join!).
  3. Use of Property by Artists. The taking of photographs of our buildings or on our property by an artist for reference for an original work of art, or painting en plein air on our property (of less than 3 people in a group), does not require payment of a site use fee. In addition, the sale of such original works of art, or any reproduction, does not require payment of a site use fee or license fee (the creator of the work will acquire copyrights in their works in accordance with applicable laws). However, any organized group of 3 or more people painting/sketching on our property does require prior arrangements with the Innkeeper and a site use fee may be requested in such case (depending on group size, location, dates, and other circumstances – please check with our Innkeeper). If you are an artist who regularly finds inspiration on our property, we hope you consider joining our General Membership Program to help support the care and maintenance of our property. All artists are required to comply with our General Property Use Policies below.
  4. General PropertyUse Policies. The following general property use policies apply to all personal and professional photographers, videographers and artists using The Wayside Inn property:
  1. Compliance: The Wayside Inn property, which includes all our buildings and grounds, is a private, non-profit landmark property owned by The Wayside Inn Foundation and overseen by a Board of Trustees and a professional staff charged with closely monitoring  and enforcing the way in which the buildings and grounds are used. Please respect our buildings, grounds, rules, and policies at all times while on our property. Please also do not stand on buildings, walls, roofs, in rivers, on trees, or enter restricted, non-public areas of the property. We reserve the right to revoke any permissions granted for violation of our rules or policies or to request any visitor to leave the property.
  2. Scheduling: Our buildings’ historic appearance and our natural landscape are viewed by many to be an attractive backdrop for photos and artwork, and we strive to balance that interest with those of the casual visitor as well as the expectations of parties with scheduled weddings and other events on our property. Any professional photography/videography or group artists’ session should be arranged or approved in advance with the Innkeeper to avoid any conflict with pre-arranged functions, events or other sessions. All personal photography or artists on site must defer to any sanctioned professional photography occurring at the same time at the same location on the property.
  3. Priority Use: Our scheduled Chapel, Grist Mill, and Garden weddings and other formal events have priority to use buildings and grounds for photography/videography on the day and time of their event over any other sessions or use. Due to weddings and outdoor events on Saturdays from April through October, professional photography/videography is permitted only before 11:30 AM and after 6:30 PM. For any other time, we ask that you please not disrupt or interfere in any scheduled outdoor wedding or other event that may be taking place.
  4. Props, Personal Property, and Trash: Small portable, removable props, tripods, stands, easels and other photography/artists supplies are permitted to be brought and used on our property but under no circumstance should any item be attached to or cause damage to any of our buildings or grounds. The Wayside Inn Foundation assumes no responsibility or liability for any items brought to, used on, or left on our property. All visitors must also remove all items they bring onto the property and remove all their trash when leaving the property.
  5. Drones: No aerial drone usage is permitted at any time without the prior written/email approval of the Innkeeper. Drones present privacy issues and disturb other visitors and events happening on our property. Please contact the Innkeeper to schedule drone usage. In all cases drone usage must also comply with applicable federal, state and town laws and regulations.
  6. Copyrights: Persons who take photos or videos on our grounds or who create original works of art that include images of our buildings will acquire copyrights in their works in accordance with applicable laws, and are not required to pay a license fee for use of images of our building, but must comply with image, tradename, and trademark use restrictions below.
  7. Use of Images in Photos, Videos and Artwork. Notwithstanding copyright ownership by the creator (photographer, videographer or artist), The Wayside Inn Foundation does not authorize the use of any photo, video, or artwork which includes images of any of our buildings in connection with the promotion, marketing, or sale of any product, service, event, organization, or commercial activity or which implies endorsement by or association with The Wayside Inn Foundation, without the prior written agreement of The Wayside Inn Foundation. In addition, tradename and trademark restrictions below apply.
  8. Use of Tradenames, Trademarks & Logos: For any photograph, video or artwork that includes images of our buildings or grounds, the use of the names “The Wayside Inn” and/or “Longfellow’s Wayside Inn” may only be used with such works to identify a building or location in the title, caption, or description of that work, but not in any way to exploit or monetize the tradenames or good will of The Wayside Inn Foundation. The tradenames “The Wayside Inn” and “Longfellow’s Wayside Inn” and their logos are valuable and protected trademarks of The Wayside Inn Foundation. No license or other rights are granted to any person under these policies to use the names “The Wayside Inn” or “Longfellow’s Wayside Inn” for any purpose other than to identify a building or location in the title, caption, or description of a work. In addition, in no case may any of our logos be used with any photograph, video, or work of art without the prior written agreement of The Wayside Inn Foundation.
  9. Products and Merchandise: The manufacture, distribution, or sale of any product or merchandise (e.g., calendars, notecards, T-shirts, mugs, plates, keychains, ornaments, souvenirs, etc.) with images of our buildings or grounds in combination with the use of our trademarks, tradenames, or logos is strictly prohibited without the prior written agreement of The Wayside Inn Foundation. The tradenames, trademarks, and logos of The Wayside Inn Foundation are proprietary and protected assets. No party may use our tradenames, trademarks, or logos or images of our buildings to promote or endorse a product, service, organization or activity without the prior written agreement of The Wayside Inn Foundation.
  10. Assumption of Risk: All photographers, videographers, their clients, artists, and other visitors to our property assume all risks and agree to hold The Wayside Inn Foundation, its trustees, and staff harmless from any and all liability or claims arising out of any access or use of the Wayside Inn buildings, grounds, or property. The Wayside Inn Foundation is further protected by M.G.L. c.21, Section 17(c). Professional photographers and videographers are responsible to ensure they are protected by their own insurance policies while working on our property.
  11. Parking: Please park in designated parking areas only.
  12. Revisions: The Wayside Inn Foundation reserves the right to update or revise these General Property Use Policies and other applicable policies from time to time in its sole and absolute discretion without notice and with immediate effect.
  13. Other Policies: Other policies applicable to general visitors to our property may apply.
  14. Contact: Please contact the Innkeeper for any questions or notices at 978.443.1776 or email to info@wayside.org

The following was adopted by adopted by the Board of Trustees April 27, 2016


The Wayside Inn Missing Property Amnesty Program

WHEREAS, it is acknowledged that over its 300 year history, items of historic, cultural, material or monetary value used or belonging to the Wayside Inn may have been improperly removed from the Inn or otherwise gone missing;


WHEREAS, these items are of considerable significance to the Inn and its history;


WHEREAS, the Board of Trustees, on the occasion of the 300th anniversary of the Inn, desires to encourage the return of these items and does hereby enact the following “Wayside Inn Missing Property Amnesty Program”:

  1. The name of the program shall be the “Wayside Inn Missing Property Amnesty Program”.
  2. Under this program, any item of historic, cultural, material, or monetary significance that has been improperly (intentionally or unintentionally) taken or removed from the Wayside Inn, should be able to be returned to the Inn on a no-risk/no-names/no-questions asked basis.
  3. Although no questions will be asked upon return of such items, stories are welcome to illuminate the history of the item at the sole discretion of the person(s) returning the item.
  4. All items may be returned to the front desk at the Wayside Inn, or by delivery to the Innkeeper.
  5. All items received by the front desk staff shall be promptly delivered to the Innkeeper.
  6. In exchange for the safe return of any such items, the Wayside Inn waives all rights to pursue any legal claims or actions against the person(s) returning the items.
  7. All items returned to the Wayside Inn under this Program shall belong to the Wayside Inn without claim or interest of any other person.
  8. The Innkeeper shall deliver all returned items to the Archives Department for identification, and a report submitted to the Board detailing the significance of such items, so the Board may determine appropriate action with respect to each item.
  9. The Innkeeper is hereby authorized to accept the return of any item presented under this Program, and to take such action as necessary to publicize and promote this Program to fulfill its purpose
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72 Wayside Inn Road, Sudbury, MA 01776 USA
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